Visa regulation and documentation

Invitations for visa purposes can be requested together with the registration of the experiment team trought the A-form.

Please check the entry requirements for Germany for nationals of your country before coming to European XFEL.

EU nationals do not require a visa.

In general, all other foreign nationals require visas for stays in Germany.

A visa is not required for visits up to 90 days in an 180‑day period for nationals of those countries for which the European Community has abolished visa requirements.

A list of countries and very detailed information can be found on the webpages of the Federal Foreign Office (see link below). Please read carefully and pay attention to the recommended timelines.

For all users, European XFEL will issue invitations for visa purposes only for the dates of the stay related to the experiment.


After your main proposer has requested an invitation letter for you, please provide us with the following information: :

Complete name (as shown in your passport)

  • Title (Prof., Dr.) if applicable
  • Date of birth (*)
  • Gender (*)
  • Passport number
  • Nationality (*)
  • Name of institute and full institute address
  • Where will the application be submitted (Consulate General, German Embassy)

Information marked with an asterisk (*) is already available to us from your account on UPEX. We encourage you to register on UPEX in a timely manner if you plan to participate in an experiment at our facility.